Using duct cleaning software can be like rocket fuel for your business’s efficiency and profits. A bold statement, but between the complexities of compliance, gathering data, managing photographs and post clean reporting, anyone who works in industrial ductwork cleaning will tell you that ‘cleaning’ is only half the story! This blog will uncover how duct cleaning software can revolutionise your operations.
The Challenge
In the duct cleaning industry, compliance with industry standards holds many demands. On-site workers are required to follow checklists, log data, take photographs, and issue post-clean certificates.
This part of the job can be incredibly time-consuming. Especially for businesses still wading through hard copies and not taking advantage of modern technology.
There is another way. A simple ductwork cleaning software app, adapted to your exact requirements, can:
- create custom workflows for your people to ensure they follow the correct procedures
- capture information – text-based, photos, videos etc – quickly and efficiently
- generate data, insights and branded reports instantly
The positive results for your business could be dramatic. One study showed that mobile apps could help employees increase productivity by up to 34%. For many, investing in bespoke duct cleaning software is likely to be an easy decision from a return on investment point of view.
Benefits of duct cleaning software
1) It maintains uniform high standards
A mobile reporting app tailored to your requirements can set out every detailed step in a ductwork cleaning job. This ensures operatives are all on the same page and do their job exactly to your expectations. It will help you maintain company-wide standards and also becomes a great tool for training new recruits.
2) It boosts the productivity of workers
Customised forms will transform the way your people work on site. Rather than keying in long paragraphs of text, they can simply pick from standardised answers. Capturing visual information becomes easier too: photos and videos can be instantly inserted into reports. Some duct cleaning software can calculate averages, apply formulas and convert units automatically, reducing mistakes and save your team’s time.
All of this speeds up information gathering. It also helps to generate accurate data in a consistent way, which makes it easier to create meaningful reports.
3) Duct cleaning software helps to demonstrate compliance
By using duct cleaning software, you can create a rigorous cleaning and documenting process that ensures compliance with BS EN 15780 Ventilation for Buildings – Ductwork – Cleanliness of Ventilation Systems, which is incorporated into TR19 regulations.
Meeting these specifications, and documenting your compliant process clearly via the app, could also give you the opportunity to gain industry accreditation.
Think of it from your customer’s point of view. They will only get insurance if they have a certificate of duct cleanliness stating cleaning has been undertaken to industry wide standards. Your app will help open the door to: compliance, industry accreditation and, ultimately, customer approval.
4) It delivers instant reports – and bypasses data entry
Typing up paper-based reports can take a significant amount of time and effort for businesses. This time-consuming data entry process can cause delays and require significant resources.
Duct cleaning software will automatically assemble data into professional reports, formatted into your brand's style. In other words, something that formerly took hours will take – literally – no time at all.
5) It removes the cost of paper forms and triplicate printing
This is no small matter. A4 triplicate forms can cost anything from 20p per set to 70-80p. With large volumes used every day, the costs over a year can run into thousands. There’s the environmental side to think about too. Using less paper is good for the planet and helps your business reach its corporate social responsibility goals. Duct cleaning software removes the need for paper entirely.
6) Duct cleaning software can increase your cashflow
Paper-based reports can sometimes take up to a week to reach the office. When they do finally arrive, the data may need to be inputted into spreadsheets or reports. Then, and only then, will an invoice be issued.
Long story short: it’s going to take time to get paid.
Duct cleaning software can generate a report so that an invoice can be created as soon as a job is completed. This is going to ensure you get paid sooner and will benefit your cash flow.
7) It encourages continuous improvement and compliance
When you move to an app-based system, you can continually improve and refine your business processes and roll out these updates across all devices quickly.
You can also roll out changes reflecting any new legislation, ensuring you are compliant.
One great idea is to encourage employees to offer feedback around efficiency, then trial these suggestions using the app. Your people will feel listened to, you’ll increase efficiency, and your customers will enjoy higher levels of service.
Rugged Data creates duct cleaning software for the ductwork cleaning industry. Our apps are fully customisable to suit your exact business requirements. We consult closely with you, trialling your app and taking onboard feedback before delivering a product that offers all the benefits outlined in our post above. To find out more about creating bespoke duct cleaning software with Rugged Data, contact our team now.
